Club Rules & Regulations

1.1. Members shall use the club premises only during the officially prescribed opening hours. The opening and closing timings shall be determined and communicated by the Executive Committee from time to time.

1.2. All members are expected to respect the closing time and conclude their activities well before the premises are scheduled to close. No member shall remain inside the club after closing hours without prior permission from the competent club authority.

1.3. Access to the club outside regular operating hours shall require prior approval from the Executive Committee or an authorised office-bearer.

1.4. Members shall cooperate with the club staff or authorised representatives responsible for opening, closing, security, and maintenance of the premises.

1.5. Any extension of operating hours for tournaments, celebrations, meetings, or special occasions shall require prior approval from the competent authority. Such extensions shall not be treated as a permanent privilege.

1.6. Members shall ensure that lights, fans, electrical equipment, sports equipment, and other facilities are properly switched off or secured after use, wherever applicable.

1.7. The Club Administration reserves the right to regulate entry, restrict access, or temporarily close specific areas for maintenance, security, emergencies, or administrative purposes.

2.1. Every member shall maintain dignified, courteous, and respectful behaviour within the club premises. The club is a shared community space, and all interactions shall reflect mutual respect, cooperation, and goodwill.

2.2. Members shall respect the dignity of fellow members, office-bearers, guests, visitors, staff, volunteers, and participants in all club activities.

2.3. Abusive language, personal insults, intimidation, harassment, threatening behaviour, physical altercations, deliberate provocation, and any form of misconduct are strictly prohibited.

2.4. Members shall refrain from actions that disturb the peace, disrupt sporting or recreational activities, damage the reputation of the club, or create an uncomfortable environment for others.

2.5. Disagreements arising between members shall be resolved through peaceful discussion or referred to the appropriate club authority. No member shall take the law into their own hands or resort to threats or violence.

2.6. Members shall comply with the lawful and reasonable instructions of authorised office-bearers and representatives concerning discipline, safety, access, and the use of club facilities.

2.7. Discrimination or harassment based on caste, creed, religion, race, language, gender, age, disability, or any other protected or personal characteristic shall not be tolerated.

2.8. Members shall not misuse their membership, position, influence, or association with the club to intimidate others, claim unauthorised privileges, or interfere improperly with club administration.

2.9. Any grievance, complaint, or allegation of misconduct should be brought to the notice of the Secretary, the designated disciplinary authority, or the Executive Committee through the prescribed procedure.

2.10. Repeated or serious violations may result in appropriate disciplinary action in accordance with the Club Constitution and decisions of the competent authority, after following a fair procedure.

3.1. Members and visitors shall maintain a reasonable standard of cleanliness, personal hygiene, and appropriate attire while using the club premises.

3.2. Clothing should be suitable for the nature of the activity being undertaken. Members attending meetings, formal gatherings, cultural programmes, ceremonies, and official functions are encouraged to dress neatly and appropriately for the occasion.

3.3. Sportswear and suitable footwear shall be worn while participating in sporting activities. Members shall follow any additional clothing or footwear requirements prescribed for particular sports or facilities.

3.4. Clothing that is excessively revealing, offensive, indecent, or displays abusive, discriminatory, or inflammatory messages shall not be permitted within the club premises.

3.5. Members using indoor recreational facilities should wear clothing and footwear appropriate to the activity and take reasonable care to prevent damage, stains, or unnecessary wear to club property.

3.6. During official ceremonies, tournaments, club celebrations, and community events, members and participants may be requested to follow a specific dress code prescribed by the organising committee.

3.7. The purpose of the dress code is not to impose unnecessary restrictions on personal preferences, but to maintain a respectful, inclusive, and appropriate environment for all members and visitors.

This section applies to recreational facilities such as Table Tennis (TT) boards, chess sets, carrom boards, card games, and other indoor games or amenities made available by the club.

4.1. General Rules for Using Amenities

a. All recreational facilities shall be used responsibly and only for their intended purposes.

b. Members shall follow any booking, registration, queue, or time-allocation system introduced by the Club Administration.

c. During busy periods, members shall cooperate with one another to ensure that facilities are shared fairly. No individual or group shall monopolise a facility to the exclusion of other eligible members.

d. Members shall handle all equipment, furniture, boards, pieces, cards, accessories, and other club property carefully.

e. Any equipment taken for use shall be returned to its designated storage location immediately after the activity.

f. Members shall report damaged, missing, or malfunctioning equipment to the authorised representative. Deliberate damage or negligent misuse may attract appropriate disciplinary action and recovery of repair or replacement costs, subject to the Club’s rules.

g. Food, beverages, or other items shall not be placed on gaming surfaces where they may damage equipment or interfere with play.

4.2. Table Tennis (TT) Boards

a. Table Tennis boards shall be used exclusively for authorised Table Tennis activities and related purposes approved by the club.

b. Members shall use appropriate footwear and exercise reasonable care to prevent injury or damage to the playing surface.

c. Bats, balls, nets, and other accessories shall be handled carefully and returned after use.

d. Members shall respect the playing turns of others. Where demand is high, the Club Administration may introduce a time limit or rotation system.

e. Sitting, standing, placing heavy objects, or leaning unnecessarily on the table shall be avoided.

f. Any organised match, coaching session, or tournament requiring exclusive use of the table shall be subject to prior approval and scheduling.

4.3. Chess and Other Board Games

a. Chess sets, carrom boards, and other board-game equipment shall be used carefully and returned in complete condition.

b. Players shall maintain decorum and respect the rules of the respective game. Deliberate disruption, abusive arguments, or intimidation of opponents shall not be permitted.

c. Players shall not occupy gaming tables indefinitely when other members are waiting. The Club Administration may prescribe reasonable time limits during peak hours.

d. Gaming equipment shall not be removed from the club premises without prior authorisation.

4.4. Card Games

a. Card games shall be permitted only in accordance with the Club Constitution, applicable law, and the rules prescribed by the Executive Committee.

b. Gambling, betting, wagering, or the exchange of money or valuables based on the outcome of card games shall be strictly prohibited within the club premises.

c. Card games shall be conducted in a peaceful, recreational, and socially appropriate manner.

d. Members shall not engage in cheating, collusion, coercion, or any other dishonest practice.

e. The Club Administration reserves the right to restrict or discontinue any card game that causes disputes, disrupts other activities, or violates club rules or applicable law.

4.5. Shared Responsibility

All members share the responsibility of preserving the quality and availability of club amenities. Facilities are provided for collective enjoyment and must not be treated as the personal property of any individual or group.

5.1. General Access and Permission

a. The club ground shall be used for cricket, football, and other authorised sporting activities in accordance with the schedule and conditions prescribed by the Club Administration.

b. Members shall obtain any required prior permission or booking before organising matches, practice sessions, tournaments, coaching programmes, or other activities that require exclusive use of the ground.

c. The Executive Committee or its authorised representative shall have the authority to allocate time slots, regulate participation, and resolve scheduling conflicts.

d. No individual or group shall claim exclusive or permanent possession of the ground without formal authorisation.

e. Organised tournaments, external team participation, coaching camps, and activities involving non-members may require specific approval.

5.2. Daytime Use of the Ground

a. During daylight hours, the ground may be used for authorised sports and recreational activities, subject to availability, weather conditions, maintenance schedules, and other club commitments.

b. Members shall ensure that sporting activities do not cause unnecessary disturbance to neighbouring residents or interfere with other scheduled club programmes.

c. Cricket and football shall be played with appropriate safety precautions. Members must take reasonable steps to prevent injuries, property damage, and risks to spectators or bystanders.

d. The ground shall not be used when it has been officially closed for maintenance, unsafe playing conditions, adverse weather, or any other reason communicated by the Club Administration.

e. Members shall remove litter, collect sports equipment, and leave the playing area in a clean and orderly condition after use.

5.3. Night-Time Use of the Ground

a. Night-time sporting activities shall be permitted only during officially approved hours and with prior authorisation from the competent club authority.

b. No member, team, or group shall independently organise or continue a night match, practice session, or other activity without the required permission.

c. All night-time activities must conclude within the prescribed closing time. Players, spectators, and organisers shall vacate the ground and associated areas promptly thereafter.

d. Night-time sporting activities shall be conducted with due consideration for the comfort of neighbouring residents. Excessive shouting, loud music, unnecessary announcements, and other avoidable noise shall be prohibited.

e. The Club Administration may suspend night-time activities during examinations, community observances, maintenance periods, emergencies, or other circumstances requiring restricted use of the ground.

5.4. Use of Floodlights

a. Floodlights shall be operated only for authorised sporting activities and within the timings approved by the Executive Committee or its authorised representative.

b. Members shall not switch on, adjust, or operate floodlights or associated electrical equipment without permission from an authorised person.

c. The permitted time for switching on and switching off floodlights shall be determined by the Club Administration, taking into account the season, activity schedule, electricity consumption, safety requirements, and neighbourhood considerations.

d. Floodlights must be switched off immediately after the authorised activity concludes or when the approved lighting period expires, whichever occurs first.

e. Any extension of floodlight operating hours shall require prior approval. No team or individual shall assume that permission for a sporting activity automatically includes permission to extend lighting hours.

f. Members shall not tamper with electrical panels, switches, wiring, lighting fixtures, or related equipment. Any fault or safety concern must be reported promptly.

g. The Club Administration may restrict or discontinue floodlight use to control expenditure, prevent disturbance, address safety concerns, or comply with applicable requirements.

Important: The exact opening and closing hours, permitted night-sport timings, and floodlight schedule should be separately approved by the Executive Committee and displayed on the club notice board or official communication channels.

6.1. Barisha Tarun Tirtha is a community institution committed to sportsmanship, cultural values, social harmony, and responsible recreation. Any activity inconsistent with these principles shall be prohibited.

6.2. The following activities are strictly prohibited within the club premises:

a. Gambling, betting, wagering, and unauthorised games involving money or valuables.

b. Possession, consumption, distribution, or sale of illegal drugs or other prohibited substances.

c. Unlawful possession, use, distribution, or sale of prohibited weapons or dangerous items.

d. Harassment, intimidation, bullying, stalking, physical violence, or any form of sexual misconduct.

e. Obscene, indecent, abusive, discriminatory, or threatening conduct that violates applicable law or the club’s standards of behaviour.

f. Theft, fraud, cheating, vandalism, deliberate damage to club property, or unauthorised removal of club assets.

g. Unauthorised commercial activities, solicitation, fundraising, or collection of money in the name of the club.

h. Activities that create a serious safety risk, disturb public peace, damage the club’s reputation, or interfere with the rights and comfort of other members.

6.3. No member shall use the club premises for any unlawful purpose or permit the club’s name, facilities, or resources to be used in furtherance of prohibited activities.

6.4. Members shall promptly report serious misconduct, suspected unlawful activity, or safety hazards to an authorised office-bearer. Where necessary, the matter may be referred to the appropriate authorities.

6.5. Allegations of misconduct shall be dealt with fairly and confidentially, as appropriate. Disciplinary action shall be proportionate to the nature and seriousness of the violation and shall follow the applicable club rules and procedures.

6.6. Depending on the circumstances, consequences may include a warning, temporary restriction of access, recovery of damage costs, suspension of privileges, or further disciplinary proceedings under the Club Constitution.

6.7. Nothing in this section shall prevent the club from taking appropriate emergency measures or notifying the relevant authorities where required by law.

7.1. Barisha Tarun Tirtha regularly organises sporting competitions, cultural programmes, festivals, community gatherings, social initiatives, meetings, and other institutional activities. During such occasions, the club’s facilities and premises may be required exclusively for the event.

7.2. The Executive Committee or authorised organising committee shall have the authority to temporarily restrict, suspend, relocate, or regulate access to recreational amenities, including Table Tennis boards, chess and carrom facilities, card-game areas, the club ground, and other common spaces.

7.3. Such restrictions may be imposed before, during, or after an event to facilitate preparation, decoration, rehearsals, equipment installation, security arrangements, guest reception, crowd management, cleaning, and restoration of the premises.

7.4. Members shall respect event schedules and cooperate with the organisers. No member shall insist on using a facility that has been reserved for an approved club programme or interfere with the arrangements made for the event.

7.5. Where practicable, advance notice of temporary restrictions, revised timings, or alternative arrangements shall be communicated through the club notice board, website, messaging groups, or other official channels.

7.6. Members shall understand that temporary restrictions imposed for an official club programme do not constitute arbitrary denial of membership privileges. They are necessary measures to ensure the successful conduct of activities organised for the collective benefit of the community.

7.7. During such events, members are encouraged to participate, volunteer, assist the organising team, and contribute to the success of the programme rather than prioritising individual recreational activities.

7.8. Normal use of the affected amenities shall resume once the event concludes, the premises are restored to a safe and usable condition, and the competent authority permits reopening.

8.1. Members shall maintain cleanliness throughout the club premises, including indoor recreation areas, the ground, seating areas, corridors, washrooms, and other common facilities.

8.2. Waste shall be disposed of in designated bins. Littering, spitting, damaging plants, or creating unhygienic conditions shall not be permitted.

8.3. Club furniture, fixtures, electrical equipment, sports equipment, recreational amenities, and other assets shall be used responsibly and solely for authorised purposes.

8.4. Members shall not alter, remove, relocate, or repair club property without appropriate permission.

8.5. Any person found responsible for deliberate damage or negligent misuse may be required to compensate the club for reasonable repair or replacement costs, subject to verification and the applicable disciplinary procedure.

8.6. Members shall promptly inform the Club Administration of accidents, injuries, electrical faults, damaged equipment, fire hazards, or any other condition that may compromise safety.

8.7. The club may temporarily close any facility that is unsafe, damaged, or under maintenance. Members shall comply with such restrictions until the facility is declared safe for use.

9.1. Every member is responsible for understanding and complying with the Club Constitution, these Rules & Regulations, and any additional guidelines duly approved by the competent authority.

9.2. Members are encouraged to resolve minor misunderstandings amicably. Serious complaints or repeated violations should be submitted to the Secretary or the Executive Committee for consideration.

9.3. The competent authority may examine complaints, seek explanations from the persons concerned, review relevant evidence, and determine appropriate action in accordance with the Club Constitution and applicable law.

9.4. No member shall be subjected to arbitrary or discriminatory disciplinary action. Where appropriate, the member concerned shall be given a reasonable opportunity to explain their position before a decision is taken.

9.5. Depending on the seriousness and frequency of the violation, the club may issue a verbal or written warning, restrict a particular facility, suspend specified privileges, or initiate further disciplinary proceedings in accordance with the Club Constitution.

9.6. Serious incidents involving violence, threats, suspected criminal activity, or immediate safety risks may require urgent protective measures and referral to the appropriate authorities.

9.7. All members shall respect duly adopted decisions of the competent club authority, subject to the review or appeal procedures available under the Club Constitution.